Set up terms and programs

Add the terms your classes run in, plus camps, workshops and other programs.

Classes and enrollment2 min read

Terms and programs give your schedule its shape. A term is a date range, like "Fall 2026" or "Summer session", and every class runs within one. A program is something that sits alongside your weekly classes, like a summer camp or a workshop.

Terms live in Studio settings, on the Schedule setup tab, along with your rooms. Programs live in Classes, under Programs.

Add a term#

  1. Open Studio settings with the gear icon in the top bar.
  2. Choose the Schedule setup tab and find Terms.
  3. Enter a Name, plus the Start and End dates.
  4. Select Add term.

You can now pick this term when you add a class. Your classes' weekly meetings follow the term's dates.

Tip: Plan your next season by adding its term before the current one ends. Then you can set up next season's classes while this season is still running.

To remove a term you added by mistake, select Delete next to it. This can't be undone.

Add a program#

  1. Open Classes in the menu, then choose Programs.
  2. Select New program. It takes you to the Add program form at the bottom of the list.
  3. Choose a Kind: Weekly classes, Camp or Summer program.
  4. For weekly classes, choose the Term it belongs to. For a camp or summer program, set the First day and Last day.
  5. Enter a Program name and select Add program.

A new camp or summer program opens on its own page so you can finish setting it up.

You can also get here from the Classes list: open the arrow next to New class and choose Camp or program.

Set up a program#

Select a program's name to open it. On its page you can:

  • Add Add-ons, extras families can pick at registration like lunch or early drop-off. Give each one a name and a price, and choose whether it's charged per day, per week or once. Then select Save add-ons.
  • See the Enrollments: the students signed up for the program and the add-ons they chose.
  • Select Withdraw next to a student to take them off the program from today. Weeks that haven't started yet are credited to the family's account.

When you add or edit a class, you can choose a Program for it. If the class has no tuition plan of its own, choose Use the program's plan under Tuition plan.

Archive a program or room#

Select Archive next to a program (in Classes, under Programs) or a room (in Studio settings, on the Schedule setup tab) to take it off your lists. A room with upcoming classes can't be archived until those classes move to another room.

Who can do this#

Only owners and admins can add or change terms, programs and rooms. Front desk staff can withdraw students from a program.

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